Move-In Procedures

Without pre-planning and proper coordination, moving can be a hectic experience. The appointment of an in-house coordinator is a good idea. Matters requiring pre-move attention include the following:

  • Arrange for telephone service. Please notify the Building Office of any planned telephone installation that requires access to switching gear located outside of your space or for above-ceiling, through-wall, or through-floor installations.
  • We do not allow a telephone company to run exposed wire around doorframes or throughout the Premises to the detriment of the appearance of your space and the Building.
  • Arrange for moving company services.

TENANTS ARE REQUIRED TO SUBMIT A CERTIFICATE OF INSURANCE FOR THEIR MOVING COMPANY PRIOR TO MOVING IN AND MUST BE APPROVED BY MANAGEMENT. ANY DAMAGE TO THE BUILDING DURING THE MOVE WILL BE THE RESPONSIBILITY OF THE TENANT.

  • INFORM MOVING CONTRACTOR TO CONTACT THE BUILDING OFFICE FOR SPECIFIC INSTRUCTIONS TO BE FOLLOWED DURING YOUR MOVE.
  • Order stationery, business cards, etc.
  • Notify the Post Office of your new address.
  • Notify the Building Office of your confirmed move-in date so that use of the elevators (including protective pads) can be arranged for the move. All moving trucks are to use the Service Entrance located on the Southwest side of the building.
  • Order directory strips and door signage from the Building Office. The cost for directory strips and door signage is the tenant's responsibility.
  • Order keys from the Building Office.
  • Written notification of all those receiving parking cards should be sent to the Building Office.

Please find the Move-In Checklist in the Forms section.

Move-Out Procedures

At least one month prior to vacating your suite, please notify the Building Office to inform us of your exact moving date.

Typical information required for move-outs includes the following:

  1. The exact date of moving.
  2. Verification of parking spaces to be deleted.
  3. Directory listings that are to be removed. (It is necessary to contact the Building Office whenever any person who is listed on the directory leaves your firm, so that person's name can be removed from the directory in the lobby of the building.).
  4. Make arrangements to turn in all keys properly marked.
  5. Forwarding address and phone number.
  6. Other special information (i.e. Certificate of Insurance for the moving contractor).

Please refer to the section in this handbook on "Deliveries" for designated exits to use. Also, please note that the service elevator is not available for move-outs between 6:00 a.m. and 6:00 p.m. on weekdays. The preferred move-out time is after 6:00 p.m. on weekdays or on Saturdays, by appointment with the Building Office.

TENANTS ARE REQUIRED TO SUBMIT A CERTIFICATE OF INSURANCE FOR THEIR MOVING COMPANY PRIOR TO MOVING OUT AND MUST BE APPROVED BY MANAGEMENT. ANY DAMAGE TO THE BUILDING DURING THE MOVE WILL BE THE RESPONSIBILITY OF THE TENANT.

INFORM MOVING CONTRACTOR TO CONTACT THE BUILDING OFFICE FOR SPECIFIC INSTRUCTIONS TO BE FOLLOWED DURING YOUR MOVE.

INSURE THAT THE LEASE IS REVIEWED REGARDING DATA/TELECOM WIRING AS MOST LEASES REQUIRE TENANT TO REMOVE PRIOR TO MOVING OUT.

The Building Manager will arrange a time to walk through the suite(s) to be vacated and will complete a Tenant Vacate Form.

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